SSW AGM 2026

1. AGM Notice

NOTICE IS HEREBY GIVEN that the Annual General Meeting of Sight Support Worthing will be held on 4 September 2026 at 5pm at 48 Rowlands Road, Worthing, BN11 3JT.

Business:
1. Apologies
2. Minutes of previous AGM
3. Annual Report
4. Annual Accounts
5. Election/Re-election of Directors
6. Special Resolution to adopt amended Articles of Association
7. Any other business

2. Board Recommendation

The Board unanimously recommends that members vote in favour of the Special Resolution. The Board considers that the proposed amendments are in the best interests of the charity and will provide a more practical and sustainable governance structure while preserving the charity’s legal status, charitable purposes and accountability.

3. Explanatory Note

The current Articles provide for membership by service users. Attendance at general meetings has declined over recent years, making it increasingly difficult to achieve the quorum required to conduct important governance business.

The Board therefore proposes changing the membership structure so that the directors are also the members of the Company. The charity will remain a charitable company limited by guarantee and a registered charity. Its charitable purposes and day-to-day services will not change.

If approved:
• the new Articles replace the existing Articles;
• existing service-user membership ends when the new Articles take effect;
• current directors automatically become members for so long as they remain directors;
• each member has one vote.

The amended Articles also contain legislative updates, drafting improvements and corrected cross-references.

4. Special Resolution

THAT the Articles of Association of Sight Support Worthing be amended by adopting the amended Articles of Association circulated with the notice of meeting in substitution for the existing Articles of Association with effect from 4 September 2026.

5. Proxy

Members who cannot attend may appoint a proxy in accordance with the current Articles of Association.

6. Voting

The Chair will invite questions before putting the Special Resolution to the vote. As a special resolution it requires the majority specified by the current Articles and applicable law.

7. After the Meeting

If approved, the amended Articles will take effect on 4 September 2026 and the necessary filings will be made with Companies House and the Charity Commission.

8. Questions

Questions should be submitted in advance of the AGM to allow preparation of any information in response and to plan the timing of the meeting accordingly.

9. Any other Business (AOB)

Should be limited to short or time-sensitive updates that have occurred since the notice was sent.